Assessment of family day care educators, assistants and persons residing at family day care residences policy

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Policy number:15
Policy area:CHNS
Policy owner:General Manager - Children's Services
Responsible / contact officer:Cathy Cahill
Effective date:29th October 2021
Review date:October 2022

Enhance Family Day Care has the responsibility of ensuring Family Day Care educators, educator assistants and all persons over the age of 18 residing at the family day care residence are fit and proper persons to be involved in the provision of education and care to young children. Enhance FDC thoroughly assesses and closely monitors Educators (including Educator assistants) and persons residing at the property to ensure the fitness and propriety of all adults. Practice Mentors provide Educators with ongoing professional support, assistance and supervision and maintain accurate records to safeguard children’s safety and wellbeing.

NATIONAL QUALITY STANDARD (NQS)
Quality Area 2: Children’s Health and Safety: 2.2, 2.2.3
Quality Area 4: Staffing Arrangements: 4.1.1
Quality Area 7: Leadership and Governance: 7.1.2

EDUCATION AND CARE SERVICES NATIONAL LAW ACT (2010)
Section 3 (2)(a); 173

EDUCATION AND CARE SERVICES NATIONAL REGULATIONS
84 Awareness of child protection law
119 Family Day Care Educator and Family Day Care Educator assistants to be at least 18 years of age
127 Family Day Care Educator Qualifications
136 First Aid Qualifications
144 Family Day care Educator Assistants
153 Register of family day care Educators, coordinators and Educator Assistants
154 Record of staff, family day care coordinators and family day care Educator Assistants
163 Residents at family day care residence and family day care educator assistants to be fit and proper persons
164 Requirement for notice of new persons at residence
168 Education and care services must have policies and procedures
169 Additional policies and procedures – family day care service

Purpose

Enhance FDC adheres to the Education and Care Services Regulations and conducts assessments of Educators (including Educator Assistants) and provides comprehensive screening, onboarding and re-registration processes. Whilst adults over 18 residing at an FDC property do not undergo their own onboarding and re-registration, Enhance FDC considers these persons to be part of the onboarding and re-registration of Educators and will consider the ongoing suitability of these persons as part of the process of re-registration. Educator assistants and all persons over the age of 18 who reside at the family day care residence will be required to prove that they are fit and proper persons, are suitably qualified and, for Educator Assistants, hold the relevant emergency care qualifications.

Scope

This policy applies to Approved Provider, Children Services Team, Educators, Educator Assistants, adult residents, and visitors of Enhance FDC services.

Implementation

To ensure the ongoing health, safety and wellbeing of children, Enhance FDC is responsible for assessing a person’s suitability as an Educator or Educator Assistant and must ensure that all persons who work or reside in the premises of an approved Enhance FDC residence are considered to be ‘fit and proper persons’.

We achieve this by:

Practice Mentors will provide ongoing assessment of the Educator and Educator Assistant through monitoring and regular visits to Educator's homes.

Practice Mentors will:

Enhance Educators and Educators Assistants will:

Blue cards

Blue Card Services administers the blue card system—Queensland’s Working with Children Check. The blue card system regulates activities which are essential to children’s lives, including childcare, education, sport, cultural activities, and foster care. Blue Card Services check and monitor people who work in these industries and help organisations to create safe environments for children.

Screening and No Card, No Start

All adults over the age of 18 who work as an Educator, or who reside in a property with an Educator delivering Family Day Care, must apply for and hold a blue card. Educators and adult residents must have a valid blue card prior to care commencing at the residence. The No Card, No Start law means Educators must have a valid blue card before commencing care. Educators cannot commence work with a submitted application.

In the instance that an Educator does not renew their blue card before the expiry date, they will be subject to the No Card, No Start law and cannot work.

To help ensure the safety of children and young people in Queensland, the blue card system stops certain people from holding or applying for a blue card such as:

It is against the law for disqualified or restricted people to apply for a blue card. Enhance will not operate a family day care service from any residence where a disqualified or restricted person lives. More information about restricted persons can be found here.

Ongoing Monitoring & changes to police information

Enhance FDC and Blue Card Services will continuously monitor the status of all Blue Card holders linked to the organisation. If there is a change in police information for any Educator or adult resident, they are obligated to report this change to Blue Card services. Failure to do so may result in a fine.

A change in police information includes:

Where there is a change in police notification, the blue card holder automatically becomes a restricted person. A restricted person is a person who either:

It is an offence for a restricted person to start or continue working or volunteering in restricted employment, such as Family Day Care. Enhance will cancel or suspend registration or suspend care if an Educator, or an adult resident in a FDC residence is considered to be a restricted person.

Where an offence is considered relevant to child related employment, Blue Card services will notify Enhance of the information. This may result in suspension or cancellation of registration (for Educators) or suspension of service in the case of a change in Blue Card status of an adult resident.

Educators registered with Enhance are required to notify their Practice Mentor or Children Services Manager of any offence that may affect their blue card, or of any offence committed by an adult resident that may affect their blue card.

Exemption cards

Exemption cards are held by police officers with the Queensland Police Service and teachers registered with the Queensland College of Teachers and are only required for work outside of a person’s professional duties (e.g. if a police officer or a teacher become an Educator, or live in an Educators house).

Exemption cards are valid for 3 years and need to be renewed prior to the expiry date. For exemption cards issued without an expiry date, these cards need to be renewed by 31st August 2023.

Exemption card holders are not required to wait until they receive their physical exemption card to commence work, however, Enhance will only allow exemption card holders to commence work on receipt of a clear police check.

Enhance FDC will regularly validate exemption cards to ensure that there are no changes to the eligibility of the card holder.

Renewals

Educators and adult occupants are required to renew their blue card before the expiration date printed on their blue card. As long as the renewal application is submitted prior to the expiry date issued on the current blue card, Educators will be able to continue working. If an Educator or adult occupant does not apply for a new blue card before it expires, care will be suspended until a new blue card has been issued.

Enhance requires Educators and adult occupants to submit their renewal applications to Blue Card services at least 60 days before the current blue card expiry.

Residents turning 18

Educators are required to inform Enhance of any resident who is turning 18 within 60 days. Practice Mentors will assess the resident for fitness prior to the resident’s 18th birthday.

Variations

FDCAQ reserves the right to vary, replace or terminate this Policy.

Links to associated documentsNil
Acknowledgements and referencesAustralian Children’s Education & Care Quality Authority. (2014).
Blue Card Services (2021) https://www.qld.gov.au/law/laws-regulated-industries-and-accountability/queensland-laws-and-regulations/regulated-industries-and-licensing/blue-card-services
Education and Care Services National Law Act 2010. (Amended 2018).
Education and Care Services National Regulations. (2011) Guide to the National Quality Framework. (2018). (Amended 2020).
Guide to the Education and Care Services National Law and the Education and Care Services National Regulations (2017)
Guide to the National Quality Standard. (2020)
Revised National Quality Standard. (2018)

Safe Play Spaces policy

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SAFE PLAY SPACES POLICY

Policy number:14
Policy area:CHNS
Policy owner:General Manager - Children Services
Responsible / contact officer:Quality and Risk Officer
Effective date:September 2021
Review date:September 2022

Enhance Family Day Care supports high quality Education and Care environments where all children have their individual needs considered and their health, safety and wellbeing are paramount. We believe that the physical environment contributes to high quality educational opportunities for children and that well designed and controlled environments help ensure the safety and wellbeing of children. Consideration is given in each Enhance FDC service about resources, materials, spaces, layout, air, and light as well as recommendations from Kidsafe, the leading National Authority so that children are always safe and free from harm.

NATIONAL QUALITY STANDARD (NQS)
Quality Area 2: Children’s Health and Safety: 2.1, 2.1.1, 2.1.2, 2.1.3, 2.2., 2.2.1, 2.2.2
Quality Area 3: Physical Environment: 3.1.1, 3.1.2

EDUCATION AND CARE SERVICES NATIONAL REGULATIONS
73 Educational programs
74 Documenting of child assessments or evaluations for delivery of educational program
75 Information about the educational program to be kept available
76 Information about educational program to be given to parents
80 Weekly menu
82 Tobacco, drug and alcohol -free environment
86 Notification to parents of incident, injury, trauma and illness
99 Children leaving the education and care service premises
102 Authorisation for excursions
103 Premises, furniture and equipment to be safe, clean and in good repair
104 Fencing and security
105 Furniture, materials and equipment
106 Laundry and hygiene facilities
107 Space requirements—indoor
108 Space requirements—outdoor space
109 Toilet and hygiene facilities
110 Ventilation and natural light
112 Nappy change facilities
113 Outdoor space—natural environment
114 Outdoor space—shade
115 Premises designed to facilitate supervision
116 Assessments of family day care residences and approved family day care venues
117 Glass (additional requirement for family day care)
156 Relationships in groups
168 Education and care service must have policies and procedures
171 Policies and procedures to be kept available
73 Educational programs

Purpose

Enhance Family Day Care will ensure the FDC environment is safe, clean, and well maintained for children, families, educators, and visitors. Children’s awareness of the environment and sustainable practice will be supported through daily routines, resources, and interactions. The physical environment will support children’s participation and engagement, development, learning, and safety, and will provide supervised access to positive experiences and inclusive relationships.

Scope

This policy applies to the Approved Provider, Children Services team, Educators, children, families, and visitors of Enhance FDC services.

IMPLEMENTATION

Enhance Family Day Care and its Educators are committed to providing an environment that promotes safety and enhances children’s learning and development by:

Determining service delivery area

As part of the onboarding home assessment visit, Practice Mentors will evaluate the proposed service delivery area to ensure that:

As part of the service delivery area, Practice Mentors will review areas that are used for the purpose of providing care, but may not be used by children directly, such as bathrooms, kitchens and laundries.

Designing Play Spaces and choosing appropriate resources and equipment

Cleaning of buildings, premises, furniture and equipment

General Cleaning

Minimising potentially dangerous substances

Educators minimise the use of potentially dangerous substances. Ordinary detergents will be used to help remove dirt from surfaces. Colour-coded sponges (e.g., pink for the kitchen, yellow for the bathroom) will be used in order to eliminate cross contamination. Different rubber gloves will also be used in each room then hung out to air-dry. Before returning to the children educators will wash and dry hands.

When purchasing, storing and/or using any dangerous chemicals, substances, medicines or equipment, Educators will refer to and comply with Enhance FDC’s Safe Play Space Guidelines.

Disinfectants

Disinfectants are usually unnecessary as very few germs can survive exposure to fresh air and natural light. In an outbreak situation, such as gastroenteritis or other infectious virus (COVID-19) the Public Health Unit or SafeWork Australia, may specify the use of a particular disinfectant and increased frequency of cleaning. In this situation, for the disinfectant to work effectively, there still needs to be thorough cleaning using a detergent beforehand.

Essentially, there is no ideal disinfectant. Disinfectants cannot kill germs if the surface is not clean. It is more important to ensure that surfaces have been cleaned with detergent and warm water than to use a disinfectant.

In the event of an outbreak of gastroenteritis, a disinfectant such as bleach solution may be used following the manufacturer’s directions- e.g.: White King Bleach (sodium hypochlorite 42g/L) diluted part bleach (25mL) in 40 parts water (1L) to make 0.1% solution Gloves must be worn at all times when handling and preparing bleach.

To kill germs, any disinfectant needs:

Detergents

To work in accordance with Staying healthy: Preventing infectious diseases in early childhood education and care services, proper cleaning with detergent and warm water, followed by rinsing and air-drying kills most germs from surfaces as they are unable to multiply in a clean environment. Cleaning equipment should be stored and taken care of so it can dry between uses and not allow germs to multiply.

Safety Checks

A daily inspection of the premises will be undertaken before children begin to arrive. This inspection will include checks of residence perimeters, fences/fence line, gates, paths, out buildings such as sheds, all rooms accessible by children, fixed equipment, and sand pit (if applicable).

Ongoing Maintenance

Educators and Practice Mentors will continuously reflect, and risk assess the service environment and put in place a plan to ensure that the environment reflects our ideology of providing an environment that is safe, stimulating and engaging for all who interact with it. As part of running a small business, Educators are required to plan for and budget ongoing improvements to their educational environment.

Service closure

Excursions

Ensuring safe play spaces for children extends beyond the FDC residence when Educators are planning excursions. Educators should risk assess and reflect on the intention of the excursion, including risk benefits before seeking approval from the Children Services team.

Educators will need to visit to the destination to ensure that risks can be managed to keep children free from harm while out of the service.

Please read the Excursion policy and safe transportation policy for more information.

Variations

FDCAQ reserves the right to vary, replace or terminate this Policy.

Links to associated documentsAustralian Children’s Education & Care Quality Authority. (2014).
Cancer Council NSW: https://www.cancercouncil.com.au
Cancer Council Australia: https://www.cancer.org.au
Guide to the Education and Care Services National Law and the Education and Care Services National Regulations. (2017).
Guide to the National Quality Standard (2020)
Kidsafe Family Day Care Safety Guidelines: https://kidsafe.com.au/wp-content/uploads/2020/06/FINAL-FDC-Safety-Guidelines_7thEd.pdf
Kidsafe Qld: https://kidsafeqld.com.au/safe-landings-how-to-choose-the-best-surface-material-for-your-playground/
Play Australia: https://www.playaustralia.org.au/
National Health and Medical Research Council. (2013). Staying healthy: Preventing infectious diseases in early childhood education and care services.
NSW Sample Sun Protection Policy: https://www.cancercouncil.com.au/wp-content/uploads/2010/09/Final-Activated-PDF-Workplace-sun-protection-policy-general-November-2013.pdf
Red nose Safe environment https://rednose.org.au/section/safe-environment
Revised National Quality Standard. (2018).
Swimming Pools Act 1992
Work Health and Safety Act 2011
Acknowledgements and referencesNil
VersionApproval dateAuthorised byEffective DateLast reviewedNext review date
113/09/2021General Manager, Children Services25/10/202108/202125/10/2022

Pool and Water Safety

POOL AND WATER SAFETY POLICY

Purpose
To ensure any water activities accessible to children are supervised and safe.

Purpose
The Family Day Care Association of Qld Inc (FDCAQ) recognises swimming and water play as an enjoyable and valuable play experience for children and aims to ensure health and safety guidelines are maintained during these experiences.

Definitions (Building Act 1975, effective 10th December 2010)
Swimming pool means an excavation or structure:-
(a) capable of being filled with water to a depth of 300mm or more; and
(b) capable of being used for swimming, bathing, wading, paddling or some other human aquatic activity; and
(c) solely or principally used, or designed, manufactured or adapted to be solely or principally used, for the purposes mentioned in paragraph (b) despite its current use;

This includes a spa pool, spa tub or similar thing (whether portable or fixed) and a wading pool (other than a portable wading pool

But does not include -
(d) a fish pond or pool solely or principally used, or designed, manufactured or adapted to be solely or principally used, for ornamental purposes; or
(e) a dam or tank solely or principally used, or designed, manufactured or adapted to be solely or principally used, for aquaculture, marine research or storage of water; or
(f) a watercourse; or
(g) a portable wading pool; or
(h) a spa bath situated in a bathroom, other than a spa bath continually filled with water to a depth of more than 300mm; or
(i) a birthing pool used solely for water birth’s.

A portable wading pool means a pool that -
(a) is capable of being filled with water to a depth of no more than 300mm; and
(b) has a volume of no more than 2000L; and
(c) has no filtration system.
An indoor swimming pool means -
(a) a swimming pool completely enclosed by the walls of a building; or (b) a swimming pool on a deck or roof top of a building if the pool is, under the usual ways of entering or leaving the building, only accessible from the inside of the building.

Portable wading pools as defined above do not need to be fenced. All other pools are included in the Pool Fencing Guidelines. Pool fencing laws require pool owners to construct and maintain a fence around their swimming pool regardless of when the pool was installed. If pool owners are unsure if their pool fence complies, they should contact their local council.

Procedure

Educators will:

Swimming Pools

Wading Pools

Water Activities

Water Containers

Relevant Documents
Sun Safety Policy Risk Management Policy
T003 - Swimming Permission Form
T004 - Regular Excursion Form
T005 - Excursion Permission Form
ER015 - Pool Fencing Checklist
E001 - Risk Management Plan
E003 - Educator Environment Audit
CR026 -Pool Safety Inspector Guidelines, Qld Government, November 2012
ER028 – Backyard Safety Fact Sheet, Kidsafe Qld
ER029 - Childhood Drowning Fact Sheet, Kidsafe Qld
ER030 - FDC Safety Guidelines, Kidsafe Qld – 5th Edition

References
GR001 - Education and Care Services National Law 2010
GR002 - Education and Care Services National Law (Qld) Act 2011
GR003 - Education and Care Services National Regulations 2011
GR006 - The Guide for the National Quality Standards
ER014 - Swimming Pool Safety Brochure (PDF), Queensland Dept of Housing and Local Government
Playground Safety Resource, Kidsafe Qld Inc (2010)
Kids Alive; Do the five
ER026 -Pool Safety Inspector Guidelines, Qld Government, November 2012
Swimming Pool Barriers
Pool Safety
Building Act 1975, Qld Government (effective 1 December 2010)

Toileting and Nappy Changing

TOILETING AND NAPPY CHANGING POLICY

Purpose
To ensure toileting and nappy changing is undertaken in a safe and respectful way while maintaining a high standard of hygiene.

Policy
The Family Day Care Association of Qld Inc. (FDCAQ) recognises toileting and nappy changing as a time of learning and increased independence and aims to ensure high standards of health, safety and well-being practices are maintained.

Procedure
Educators are encouraged and supported to provide an environment where toileting and nappy changing is a relaxed and positive experience and allows the opportunity for learning and increased independence.

Information provided by families at the time of enrolment will be taken into consideration to provide comfortable access to toileting.

If children are transitioning through toilet training, Educators will discuss the child’s needs, level of supervision required and language used with parents to ensure consistency with practices at home are supported as much as possible. Educators will communicate regularly with families on the child’s progress and review any routines or behaviours.

The role of the Educator is to:

To ensure safety and cleanliness and to reduce the risk of cross-infection while toileting, Educators will:

To ensure consideration is given to protective behaviours when undertaking toileting and nappy changing.

Educators will:

To ensure safety and cleanliness and reduce the risk of cross-infection while nappy changing.

The Educator will:

Relevant Documents
Child Protection Policy
Hygiene Policy
E003 - Environment Audit

References
GR001 - Education and Care Services National Law 2010
GR002 - Education and Care Services National Law (Qld) Act 2011
GR003 - Education and Care Services National Regulations 2011
GR006 - The Guide for the National Quality Standards
GR022 - Staying Healthy - 5th Edition
Extract from Putting Children First, the magazine of the National Childcare Accreditation Council (NCAC) Issue
31 September 2009 Policy

Risk Management

RISK MANAGEMENT POLICY

Purpose
To identify, minimise and remove any risk to children’s safety and well-being.

Policy
The Family Day Care Association of Qld Inc. (FDCAQ) undertakes to maintain a safe and friendly environment for children by identifying any potential risk to children’s safety and wellbeing and having processes in place to reduce and/or remove any risk of harm.

Procedure
Creating safe and friendly environments for children is a central focus of risk management plans. In addition to this a Risk Management plan provides an opportunity to explore what we can do. Risk management means being aware of potential hazards in a child’s environment and taking steps to remove or minimise them. These risks maybe of a physical or human nature. Educators and staff are required to undertake risk assessments for children’s environments and activities using the ’Risk Priority Calculator’ and ‘Risk Management Plan’ forms as follows:

When identifying a risk:

Factors to consider when determining the likelihood of an incident occurring includes:

When making a judgment about the severity of the potential consequences, factors to consider may include:

When the level of risk is determined by comparing the relationship between the likelihood and the consequence using the ‘Risk Priority Calculator’, the risk will be allocated a priority number from 1 to 6 and determined as follows:

Educators and staff are then required to complete a ‘Risk Management Plan’ form and forward it to a Service co-ordinator.

Relevant Documents
Excursion Policy
Education and Care Environment Policy
E001 - Risk Management Plan
E003 - Care Environment Audit
T004 - Regular Excursion (outing) Form
T005 - Excursion Permission Form (Individual)
ER007 - Risk Priority Calculator
E012 – Excursion Risk Management Plan

References
Managing Occupational Health and Safety in Children’s Services, Lady Gowrie, Sue Tarrant.
Child Protection Risk Management Strategy Handbook, Commission for Children, Young People and Child
Guardian, Queensland Government
GR001 - Education and Care Services National Law 2010
GR002 - Education and Care Services National Law (Qld) Act 2011
GR003 -Education and Care Services National Regulations 2011

Nutrition and Physical Health

NUTRITION AND PHYSICAL ACTIVITY POLICY

Purpose
To support children’s health by offering and encouraging nutritious food choices and planning for physical activity within the day.

Policy
The Family Day Care Association of Qld Inc (FDCAQ) recognises the importance of a balanced healthy diet in the growth and development of children’s minds and bodies and will supply, or encourage families to supply a healthy balance of nutritious food and drink for each child to eat, as well as recognising and advocating physical activity for children.

Procedure
It is important that children eat a wide variety of foods so they become use to eating many different foods and are more likely to receive all the nutrients they need for growth, development and energy and for maintaining health. Eating habits are formed early in life, so it is important to encourage positive healthy patterns in a child’s early years.

Increased active play opportunities should be a priority, leading to less sedentary behaviour and screen time whilst children are in care. Educators should encourage and provide experiences for children to be involved in active play, and promote with children and families the benefits of daily physical activity.

Coordinators will:

Educators will:

Promote physical activity by:

Families have the responsibility to:

Relevant Documents
HR014 - The Australian Guide to Healthy Eating, Promotional Brochure and A4 Poster
HR028 - Dietary Guidelines for Children and Adolescents in Australia incorporating The Infant Feeding
Guidelines for Health Workers (2003) NHMRC
HR029 - Get up and Grow Healthy Eating and Physical Activity, Australian Government, 2009 Department of
Health

References
GR001 - Education and Care Services National Law 2010
GR002 - Education and Care Services National Law (Qld) Act 2011
GR003 - Educational and Care Services National Regulations 2011
GR006 - The Guide for the National Quality Standards
Department of Health
There's More to Food Than Eating: Food Foundations for Children Birth To Eight Years Families, Youth and
Community Care – QLD
https://www.betterhealth.vic.gov.au/health/HealthyLiving/childcare-and-healthy-eating

Incident Injury Trauma Illness

INCIDENT INJURY TRAUMA AND ILLNESS POLICY

Purpose
To care for children’s health and wellbeing by responding appropriately to any incident, injury, trauma or illness.

Policy
The Family Day Care Association of Qld Inc (FDCAQ) aims to maintain and support children’s health and well-being by responding to any incident, injury, trauma or illness in an appropriate, respectful and effective manner using processes recommended by health professionals and emergency services.

Procedure
During enrolment of a child into a service, parents are required to read and sign a mandatory authorisation for staff and Educators to provide emergency medical treatment and services for their child if required.

Educators, Educator assistants and Relief Educators are required to maintain a current Senior First Aid Certificate and Cardiac Pulmonary Resuscitation Certificate, and current approved anaphylaxis training and emergency asthma training. Educators are to be aware of all organisational policies and procedures to be followed in the event of an emergency. Educators will maintain and keep accessible all contact details for first aid information and emergency services.

If a child is ill or sustains any injury Educators, Educators Assistant and Relief Educators will:

Relevant Documents
Educator Engagement Policy
General Health and First Aid Policy Death of a Child in Care Policy
F001 - Enrolment Form
H002 - Record of Incident, Injury, Trauma and Illness
H003 - Incident, Injury, Trauma and Illness Report Form
H004 - Medication Form
H001 - Child Health Management Plan
FRM MAN 5 - Liability Claim Form (Scheme Insurance Company Form)
Serious Incident SI01

References
GR002 - Education and Care Services National Law Act 2010
GR003 - Education and Care Services Regulations 2011
GR006 - The Guide to the National Quality Standards
Flow Chart for reporting Incidents

Hygiene

HYGIENE POLICY

Purpose
To provide and maintain a hygienic environment for children’s well-being and to encourage and enhance children’s learning of hygienic practices.

Policy
The Family Day Care Association of Qld Inc. (FDCAQ) aims to minimise any risk to children’s health by ensuring the environment that Educators provide to children maintains a high standard of hygiene and personal hygiene methods are learnt and practiced.

Procedure
To ensure cleanliness and reduce the risk of cross-infection in the child care environment, the following must occur:

Effective hand washing is recognised as the best way to maintain hygiene standards and minimise the risk of spreading illnesses and infection. Guidelines for hand washing include:

Relevant Documents
Bathing Policy
Food Handling Policy
Toileting and Nappy Changing Policy
C003 - Care Environment Audit
HR011 – How to Wash Hands Poster – Staying Healthy – 5th Edition

References
GR001 - Education and Care Services National Law 2010
GR002 - Education and Care Services National Law (Qld) Act 2011
GR003 - Education and Care Services National Regulations 2011
GR006 - The Guide for the National Quality Standards
GR022 - Staying Healthy - 5th Edition

General Health and First Aid

CHILDREN'S GENERAL HEALTH & ADMINISTRATION OF FIRST AID POLICY

Purpose
To maintain the general health and well-being of children.

Policy
The Family Day Care Association of Qld Inc (FDCAQ) aims to maintain the general health and well-being of children by communicating with families, monitoring children’s health while in care and ensuring Educators and staff are qualified in appropriate first aid responses.

Procedure
Family Responsibilities:

To promote and monitor children’s general health and well-being, Educators will:

All Educators are required to meet the requirements for, and maintain a current Apply First Aid Certificate and Cardio-Pulmonary Resuscitation Certificate, approved anaphylaxis management training, and current approved emergency asthma management training and must be able to independently:

Relevant Documents
Sun Safety Policy
Exclusion for Infectious Diseases Policy
Immunisation Policy
Hygiene Policy
Administering Medication Policy
F001 - Enrolment Form
F002 - Enrolment Agreement Form
F009 - Temporary Placement Form
H001 - Child Health Management Plan
H004 - Medication Form
TT00 - Travel Emergency Contact List Template

References
GR022 - Staying Healthy - 5th Edition
Anaphylaxis Australia
GR001 – Education and Care Services National Law 2010
GR002 - Education and Care Services National Law (Qld) Act 2011
GR003 - Education and Care Services Regulations 2011
GR006 - The Guide for the National Quality Standards

Food Handling

FOOD HANDLING POLICY

Purpose
To ensure health and safety precautions are maintained in the preparation, storage, heating and cooking of food for children.

Policy
The Family Day Care Association of Qld Inc (FDCAQ) requires Educators to have safe and hygienic facilities and maintain high standards of hygiene when preparing, cooking, heating, serving and storing food and drinks for children.

Procedure
The prevention of food borne illness involves attention to hygiene, proper handling and preparation of food and care during food storage and distribution.

Allergies and intolerances are potentially life threatening and exposure to foods which may pose a risk should be avoided. (Refer to Administering Medication Policy).

Close supervision must be maintained whilst children are eating to avoid sharing of food, and choking by young children.

Facilities

Storage and disposal

Hygiene

Safety

Educators will:

Coordinators will:

Children and cooking

Relevant Documents
Hygiene Policy
E003 - Care Environment Audit

References
GR001 – Education and Care Services National Law 2010
GR002 - Education and Care Services National Law (Qld) Act 2011
GR003 - Education and Care Services National Regulations 2011
GR006 - The Guide for the National Quality Standards
GR017 - Food Standards Australia New Zealand Act (2001)
GR022 - Staying Healthy - 5th Edition
A Caregiver’s Guide to the Breastfed Baby
‘Bottle feeding - a guide to safe preparation and feeding of infant formula' produced by Children Youth and
Women's Health Service
www.wch.sa.gov.au/services/az/other/nutrition/documents/bottlefeeding.pdf
Get up and Grow ‘Healthy eating and Physical Activity for Early Childhood’ (2009), Australian Government
Department of Health and Ageing

Excursions

EXCURSION POLICY

Purpose
To ensure any excursions planned for children are safe and appropriate.

Policy
The Family Day Care Association of Qld Inc. (FDCAQ) recognises the value for children to participate in activities and learning environments outside the Educators home and will support Educators to provide safe transport and excursions to enhance children’s experiences and learning.

Procedure
Educators are required to minimise the risk of accidents and injuries while on excursions, respond effectively to any emergency and promote awareness in children and their families of road safety and play safety. Educators will develop a Risk Management Assessment/Plan prior to conducting an excursion taking into account the following:

Relevant Documents
Transport of Children Policy
Sun Safety Policy Pool and Water Safety Policy
Risk Management Policy
TR001 - A Simple Guide to Child Restraints
T004 - Regular Excursion Form
T005 - Excursion Permission Form (Individual)
T008 - Excursion Update Notification – Parents/ Guardians Form
E012 – Excursion Risk Management Plan
TR004 - Your Activities Commission for Children, Young People and Child Guardian

References
TR001 - A Simple Guide to Child Restraints
GR006 - The Guide for the National Quality Standards
GR001 - Education and Care Services National Law Act 2010
GR002 - Education and Care Services National Law (Qld) Act 2011
GR003 - Education and Care Services National Regulations 2011

Exclusions for Infectious Diseases

EXCLUSIONS FOR INFECTIOUS DISEASES POLICY

Purpose
To minimise the spread of infectious diseases between children, educators, visitors and staff.

Policy
The Family Day Care Association of Qld Inc (FDCAQ) supports children’s health and wellbeing and aims to minimise the spread of any infectious diseases between children and adults by adhering to National Health and Medical Research Council (NHMRC) requirements and other legislative guidelines.

Procedure
Excluding sick children and staff is one of the most important ways of limiting the spread of infection in education and care. The spread of certain infectious diseases can be reduced by excluding a person who is known to be infectious, from contact with others who are at risk of catching the infection.

NHMRC Recommended minimum exclusion periods for infectious conditions for schools, pre-schools and education and care services.

Recommended exclusion periods are based on the time that a person with a specific disease or condition is likely to be infectious.

The following are recommended minimum periods of exclusion based on risk of infection but a child or staff member may need to stay at home longer than the exclusion period to recover from an illness.

Recommended ‘Not excluded’ means there is no significant risk of transmitting infection to others.

Relevant Documents
Children’s General Health and Administration of First Aid Policy
Hygiene Policy
Incident, Injury, Trauma and Illness Policy
F001 - Enrolment Record
H002 – Record of Incident, Injury, Trauma and Illness

References
GR001 – Education and Care Services National Law Act 2010
GR002 - Education and Care Services National Law (Qld) Act 2011
GR003 - Education and Care Services National Regulations 2011
GR006 - The Guide for the National Quality Standards
GR022 - Staying Healthy – 5th Edition

ConditionExclusion of CaseExclusion of Contacts
Campylobacter infectionExclude until there has not been a
loose bowel motion for 24 hoursb
Not excluded
Candidiasis (thush)Not excludedNot excluded
ConjunctivitisExclude until discharge from the
eyes has stopped, unless a doctor
has diagnosed non-infectious
conjunctivitis
Not excluded
CryptosporidiumExclude until there has not been a
loose bowel motion for 24 hoursb
Not excluded
Diarrhoea (no organism
identified)
Exclude until there has not been a
loose bowel motion for 24 hoursb
Not excluded
Fungal infections of the skin or
nails (e.g. ringworm, tinea)
Exclude until the day after
starting appropriate antifungal
treatment
Not excluded
GiadiasisExclude until there has not been a
loose bowel motion for 24 hoursb
Not excluded
Glandular fever (mononucleosis,
Epstein-Barr virus (EBV)
infection)
Not excludedNot excluded
Hand, foot and mouth diseaseExclude until all blisters have
dried
Not excluded
Haemophilus influenza type b
(Hib)
Exclude until the person has
received appropriate antibiotic
treatment for at least 4 days
Not excluded
Contact a public health unit for
specialist advice
Head lice (pediculosis)Not excluded if effective
treatment begins before the next
day at the education and care
service
Not excluded
Hepatitis AExclude until a medical certificate
of recovery is received and until
at least 7 days after the onset of
jaundice
Not excluded
Contact a public health unit for
specialist advice about
vaccinating or treating children in
the same room or group
Hepatitis BNot excludedNot excluded
Hepatitis CNot excludedNot excluded
Herpes simplex (cold sores fever
blisters)
Not excluded if the person can
maintain hygiene practices to
minimise the risk of transmission
If the person cannot comply with
these practices (e.g. because they are too young), they should be
excluded until the sores are dry
Sores should be covered with a
dressing, where possible
Not excluded
Human immunodeficiency virus
(HIV)
Not excluded
If the person is severely immune
compromised, they will be
vulnerable to the other people’s
illnesses
Not excluded
Human parvovirus B19 (fifth
disease, erythema infectiosum,
slapped cheek syndrome)
Not excludedNot excluded
Hydatid diseaseNot excludedNot excluded
ImpetigoExclude until appropriateNot excluded
Influenza and influenza-like
illnesses
Exclude until person is wellNot excluded
ListeriosisNot excludedNot excluded
MeaslesExclude for 4 days after the onset
of the rash
Immunised and immune contacts
are not excluded
For non-immunised contacts,
contact a public health unit for
specialist advice
All immunocompromised children
should be excluded until 14 days
after the appearance of the rash
in the last case
Meningitis (viral)Exclude until person is wellNot excluded
Meningococcal infectionExclude until appropriate
antibiotic treatment has been
completed
Not excluded
Contact a public health unit for
specialist advice about antibiotics
and/or vaccination for people
who were in the same room as
the case
Molluscum contagiosumNot excludedNot excluded
MumpsExclude for 9 days or until
swelling goes down (whichever is
sooner)
Not excluded
Pertussis (whooping cough)Exclude until 5 days after starting
appropriate antibiotic treatment,
or for 21 days from the onset of
coughing
Contact a public health unit for
specialist advice about excluding
non-vaccinated contacts, or
antibiotics
Pneumococcal diseaseExclude until person is wellNot excluded
RoseolaNot excludedNot excluded
Ross River virusNot excludedNot excluded
Rotavirus infectionExclude until there has not been a
loose bowel motion for 24 hoursb
Not excluded
Rubella (German measles)Exclude until the person has fully
recovered or for at least 4 days
after the onset of the rash
Not excluded
SalmonellosisExclude until there has not been a
loose bowel motion for 24 hoursb
Not excluded
ScabiesExclude until the day after
starting appropriate treatment
Not excluded
ShigellosisExclude until there has not been a
loose bowel motion for 24 hoursb
Not excluded
Streptococcal sore throat
(including scarlet fever)
Exclude until the person has
received antibiotic treatment for
at least 24 hours and feels well
Not excluded
ToxoplasmosisNot excludedNot excluded
Tuberculosis (TB)Exclude until medical certificate is
produced from the appropriate
health authority
Not excluded
Contact a public health specialist
unit for advice about screening,
antibiotics or specialist TB clinics
Varicella (chickenpox)Exclude until all blisters have
dried – this is usually at least 5
days after the rash first appeared
in non-immunised children, and
less in immunised children
Any child with an immune
deficiency (for example,
leukaemia) or receiving
chemotherapy should be
excluded for their own protection
as they are at high risk of
developing severe disease
Otherwise, not excluded
Viral gastroenteritis (viral
diarrhoea)
Exclude until there has not been a
loose bowel motion for 24 hoursb
Not excluded
WormsExclude if loose bowel motions
are occurring
Exclusion is not necessary if
treatment has occurred
Not excluded

a the definition of ‘contacts’ will vary according to the disease – refer to the specific fact sheet for more information.
b If the cause is unknown, possible exclusion for 48 hours until the cause is identified. However, the educators and other staff who have a food handling role should always be excluded until there has not been a loose bowel motion for 48 hours. Adapted from SA Health Communicable Disease Control Branch http://www.dh.sa.gov.au/pehs/ygw/index.htm.

Note that the exclusion advice is consistent with the Communicable Diseases Network Australia Series of National Guidelines (SonGs), where available

Emergency and Natural Disaster Evacuation

EMERGENCY AND NATURAL DISASTER EVACUATION POLICY

Purpose
To respond calmly and effectively to emergency evacuations, caused by fire and natural disasters.

Policy
The Family Day Care Association of Qld Inc. (FDCAQ) ensures safety in the Education and care environments by planning for and responding effectively to any fire and emergency evacuations that may occur.

Procedure
Evacuation may be required in the event of a fire, chemical spill, bomb scare, earthquake, gas leak, flood, cyclone or bush fire. To effectively plan and respond to fire and emergency evacuations, Educators and staff will:

The process in the event of a fire or evacuation:

If a natural disaster is imminent, like cyclone, flood, bush fire, chemical spill, bomb scare:

If it is considered safe to practice Educators/staff are to:

When natural disaster hits:

After a natural diaster:

Relevant Documents
E002 - Emergency Evacuation Drill Form
H002 - Record of Incident, Injury, Trauma and Illness
H003 - Incident, Injury, Trauma and Illness Record Form
TT001 – Travel Emergency Contact List Template
ER016 - Smoke Alarms-Installation and Maintenance Guide
ERO17 - Fire Safety at Home- Be Prepared
ER019 - Evaluation Plan Resource Sheet
Website to develop evacuation plan
www.fire.qld.gov.au/communitysafety/home/documents/QFRS_InfoSheet_EscapePlan.pdf

References
GR001 – Education and Care Services National Law Act 2010
GR002 - Education and Care Services National Law (Qld) Act 2011
GR003 - Education and Care Services National Regulation 2011
GR006 - The Guide for the National Quality Standards

For more information on Natural Disasters visit:
Emergency Management Queensland
www.emergency.qld.gov.au
Queensland Fire and Rescue Service
https://www.qfes.qld.gov.au/
Bureau of Meteorology
http://www.bom.gov.au/
or Tel: 1300 659 212 for weather watch warnings

Dental and Oral Health

DENTAL AND ORAL HEALTH POLICY

Purpose
To support and promote children’s dental and oral health.

Policy
The Family Day Care Association of Qld Inc. (FDCAQ) aims to support children’s dental and oral health by encouraging and promoting good dental and oral hygiene behaviour.

Procedure
Oral and dental health care includes encouraging hygienic behaviour in children and families, contributing to reducing the likelihood of dental cavities in children and preventing and reducing the likelihood of dental trauma in children. Considerations include:

Relevant Documents
Nutrition and Physical Activity Policy Hygiene Policy
GR022 - Staying Healthy 5th Edition
HR017 - Oral Health for Infants and Toddlers
HR018 - Oral Heath for children 3-12 years
HR019 - Oral Hygiene for babies

References
HR019 - Oral Hygiene for babies - Raising Children’s Network
GR001 – Education and Care Services National Law Act 2010
GR002 - Education and Care Services National Law (Qld) Act 2011
GR003 – Education and Care Services National Regulations 2011
GR006 - The Guide for the National Quality Standards

Delivery and Collection of a Child

DELIVERY AND COLLECTION OF A CHILD POLICY

Purpose
To ensure children are delivered and collected from an Education and care service in a responsible manner.

Policy
The Family Day Care Association of Qld Inc. (FDCAQ) acknowledges the safety and security of children is of paramount importance when transferring the care responsibility from one adult to another and will ensure processes maintain high safety standards for families accessing care.

Procedure
Families are required to complete an ‘Attendance Record’ provided by Educators confirming the transfer of care responsibility on arrival and departure (including times and signatures) of each day the child attends care. A child will be delivered into the care of the engaged Educator, Educator Assistant or Relief Educator only and will be collected only by authorized persons. Further considerations include:

Where parenting arrangements are in place either formally or informally (such as, parenting plans or court orders), Service staff and Educators will:

Relevant Documents
F001 – Enrolment Form
F002 - Enrolment Amendment Record
F006 - Child Attendance Record
T007 - Independent Child Arrival/Departure
Permission Form

References
GR001 – Education and Care Services National Law Act 2010
GR002 - Education and Care Services National Law (Qld) Act 2011
GR003 - Education and Care services National Regulations 2011
GR006 - The Guide for the National Quality Standards

Death of a Child in Care

DEATH OF A CHILD IN CARE POLICY

Purpose
To ensure emergency services and support are accessed if a child dies while in care.

Policy
If the tragedy of the death of a child should occur while a child is attending care, the Family Day Care Association of Qld Inc (FDCAQ) will do everything in its power to support the family of the child, the other children in care, Educators and staff.

Procedure

  • Educators will carry out immediate resuscitation on the child and ring the ambulance as soon as possible. Other children should be cared for by another adult or Emergency Educator if possible.
  • Resuscitation should continue until the ambulance arrives and medical treatment is commenced. The ambulance officers will take the child to hospital for treatment or if the child has died, will notify the police and support people in the environment.
  • Educators and staff assist the police as required. If the cause of death is unknown, the police will order a post-mortem. Removal of the deceased body is a police decision and the timing of this will depend on the individual circumstances of death and notifying the child’s family. The police will assist in advising the child’s family in person and every effort will be made to assist the child’s family with any transport required.
  • Educators will notify service staff of a child’s death as soon as possible. Staff will provide immediate support and assistance to the Educator and coordinate any alternate care required for other children in the service.
  • Educators and staff will respectfully and calmly assist families particularly, for instance, if the family would like time alone with their child, wish to travel in the ambulance with the child or need assistance to get to the hospital or the place where a post-mortem is conducted.
  • The parents of the other children in care will be advised of the child’s death, on collection of their own children.
  • Children have varying levels of understanding depending on their age and maturity and may need support to understand what has happened and deal with the experience. It is recommended that any explanations given to children regarding death are discussed and agreed between families and Educators with consideration given to cultural and religious beliefs.
  • Refer to media policy for guidelines surrounding the management of the incident

Any services such as trauma counselling or debriefing will be offered and provided by FDCAQ. Educators and staff may be required to take a period of time away from care responsibilities.

  • The flow chart for reporting of Incidents, illness, trauma and Injury is to be followed.

If the child’s death is a suspected sudden infant death syndrome (SIDS) death, staff will contact the SIDS Foundation for any recommendations and support.

Relevant Documents
Incident, Illness, Trauma and Injury Policy
Emergency and Natural Disaster Evacuation Policy
Risk Management Policy
H002 - Record of Incident, Illness, Trauma and Injury Form
H003 - Incident, Illness, Trauma and Injury Report Form
H007 - Incident, Illness, Trauma and Injury Record
HR002 - SIDS & KIDS safe sleeping brochure
Incident, illness, Trauma and Injury flow chart

References
GR001 - Education and Care Services National Law Act 2010
GR002 - Education and Care Services National Law (Qld) Act 2011
GR003 - Education and Care Service National Regulation 2011
GR006 - The Guide for the National Quality Standards

Dangerous Chemicals and Toxic Products

DANGEROUS CHEMICALS AND TOXIC PRODUCTS POLICY

Purpose
To provide a safe environment for children by reducing any risk of harm caused by exposure to dangerous chemicals or toxic products.

Policy
The Family Day Care Association of Qld Inc. (FDCAQ) aims to support Educators to provide a safe environment for children by ensuring the selection, storage and use of any dangerous chemicals and toxic products considers the health and wellbeing of children in care.

Procedure
Accidental poisoning is the second most common hospital admission for child injuries in Australia. The most common accidental poisoning involves medications and other main agents of poisoning in children are found in chemical products routinely used in the home.

Selection

Storage

Use

Relevant Documents
Risk Management Policy
E001 - Risk Management Plan
E003 - Environment Audit
TT001 - Emergency Contacts Template

References
Risk Management Policy
(Australian Standards)- AS 3780 - The Storage and Handling of Hazardous Chemicals and Materials
GR020 - Workplace Health and Safety Act 2011
GR021 - Workplace Health and Safety Regulation 2011
GR001 – Education and Care Services National Law Act 2010
GR002 - Education and Care Services National Law (Qld) Act 2011
GR003 - Education and Care Services National Regulations 2011
GR006 - The Guide for the National Quality Standards

Critical Incident

CRITICAL INCIDENT POLICY

Purpose
To provide staff and management with a process for quick, decisive and effective response to critical incidents

Policy
Family Day Care Association Qld Inc (FDCAQ) will endeavour to respond in an immediate, professional and compassionate manner to an existing or projected traumatic event. Every effort will be made by FDCAQ staff and management to minimise disruption of service delivery in the event of a critical incident.

Definition:
A critical incident is an event that impacts significantly on the normal functioning of a service and might be acute, unexpected, unpredictable, threatening or contain elements that shock.

These incidents might include but are not be limited to:

The nature of a critical incident varies and might be:

Procedure
Responsibility:

Response:
Staff and management will work together to respond quickly and effectively to:

Response:

Response:

Support intervention may include, but is not limited to:

Review and Assessment:
A review and risk assessment of the critical incident will be undertaken and documented, taking into consideration:

Records:
Staff and management will ensure accurate records are maintained including details of:

All records will be stored at FDCAQ office with copies held at the site of the critical incident and a copy forwarded to relevant stakeholders. Documents associated with statutory requirements will be held for the minimum period as stated in the relevant legislation.

Relevant Documents
SI01 - Notification of Serious Incident – V6
Flow Chart Nl01
NL01 - Notification of Complaints and Incidents - V6
Flow Chart Sl01

References
GR001 – Education and Care Services National Law Act 2010
GR002 - Education and Care Services National Law (Qld) Act 2011
GR003 -Education and Care Services National Regulations 2011
Child Protection Law 1999

Child Protection

CHILD PROTECTION POLICY

Purpose
To ensure the safety of children in care and ensure their protection from harm.

Policy
The Family Day Care Association of Qld Inc (FDCAQ) is committed to ensuring the safety of all children and will respond to any situation where a child is harmed or suspected to have been harmed in a respectful, consistent manner which meets legislative requirements.

Harm or suspected harm to a child is detrimental and can have a significant effect on a child’s physical, psychological or emotional wellbeing.

Procedure
All Educators, Educator assistants and Adult Occupants (who are over the age of 18 years who resides, or intends to reside) at the Educator’s family day care residence are required to hold satisfactory Working with Children Positive Notices undertaken by the Commission for Children and Young People;

It is highly recommended that Educators contact service staff as soon as they have any concerns about a child’s well-being. If for any reason, this is not able to happen and the Educator has reasonable grounds to believe that a child is currently at risk of harm, the Educator must contact:

The Child Safety after Hours Service Centre (formerly Crisis Care) is a 24-hour state wide service that provides after hours responses to clients of the department, members of the public and staff from government departments and community agencies in relation to child protection matters.

Relevant Documents
Educator family and visitor Involvement Policy
Critical Incidents Policy Positive Behaviour Guidance Policy
ER022 - Risk Management Legislation Info Sheet
Record of visitors to Family Day Care residence or approve venue
SR004 - Your young People and Clients
Napcan Resources:
HR023 - The importance of Play in a Child’s Development
HR025 - Listening to babies
HR026 - Listening to young people

References
GR001 – Education and Care Services National Law Act 2010
GR002 - Education and Care Services National Law (Qld) Act 2011
GR003 - Education and Care Services National Regulations 2011
GR007 - Child Protection Act 1999
GR008 - Child Protection Regulations 2011
GR016 - Commission for Children and Young People Act 2000, Queensland Government
https://www.cyjma.qld.gov.au/contact-us/department-contacts/child-family-contacts/child-safety-service-centres

Bedding and Rest

BEDDING AND REST POLICY

Purpose
To ensure safe and comfortable bedding is available to provide for each child’s need for rest.

Policy
The Family Day Care Association of Qld Inc. (FDCAQ) recognises each child’s need for rest and sleep as an essential part of the day and aims to ensure safe and appropriate bedding equipment is provided and maintained in an appropriate space.

Procedure
Educators and Service staff will work together to ensure that:

Educators will:

Educators will ensure that:
For cots:

For portable folding cots:

For beds:

For bunk beds:

For bedding:

Relevant Documents
E003 - Environment Audit
ER011 - Keeping Children Safe – Queensland Government – May 2011
ER012 - Nursery Equipment - Kidsafe Fact
Sheet HR001 – Keeping Baby Safe – Guide to Nursery products
HR002 - SIDS and Kids Safe Sleeping
HR031 - Bedding and Rest Fact Sheet

References
ER011 - Keeping Children Safe – Queensland Government
HR002 - SIDS and Kids Safe Sleeping
GR006 - The Guide for the National Quality Standards
GR001 – Education and Care Services National Law Act 2010
GR002 - Education and Care Services National Law (Qld) Act 2011
GR003 - Education and Care Services National Regulations 2011
Australian Competition and Consumer Commission Fact Sheets on Cots, Portable cots and Bunk Beds
Australian Competition and Consumer Commission Product Safety Australia Information on Cots with Dropsides